TORONTO EAGLES HOCKEY CLUB
Bench Staff, Seniors, On and Off Ice Volunteers
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Eagles Club Policy
The Club is directed by its Executives, composed of the President, General Manager and two Directors.
The General Manager is responsible for administering the day to day hockey operation of the Club and its Teams and all other matters in any way relating to the GTHL, its members, other hockey organizations and governing bodies.
All members of the executive shall receive no remuneration for acting as such other than their legitimate expenses incurred in the fulfillment of their duties.
The Club, unless otherwise, decided by the Club’s Executive or the GTHL will be hosting 16 competitive teams in the “AA” and “A” division of the GTHL. For 2024 – 2025 “A” and “AA” divisions, teams will include: Under 10 "A" and "AA" (Birth year 2015). Under 11 "A" and "AA" (Birth year 2014). Under 12 "AA" (Birth year 2013) Under 13 "A" and "AA (Birth year 2012). Under 14 "A" and "AA" (Birth year 2011). Under 15 "A" and "AA" (Birth year 2010). Under 16 "A" and "AA" (Birth year 2009). Under 17 "A" (Birth year 2008). Under 18 "A" and "AA" (Birth year 2007).
Club Name and Logo
The Club owns its name and logo. A written authorization is required from the General Manager of the Club for all uses of the Club Name and Logo on materials, equipment, banners, signs, gear and clothing.
The team colours are red and white.
Summary of Financial Statement
Summary of financial statements are filed with GTHL at the conclusion of the financial year end.
TEAM
Team Official
Defined as GTHL registered Team member. All teams must consist of and properly updated credentials: Head Coach; Assistant Coach and Trainer. Optional Manager and (2nd) Assistant Coach. Per GTHL rules and regulations a maximum of five staff are allowed on Bench.
The club appoints and, if necessary, replaces the Head Coach of each Team and approves the selection of other Team Officials.
It is the responsibility of each Team Official to learn, understand and to follow the Club policies and procedures, as well as, promote and communicate the Club philosophy to their players and parents. Successfully complete Respect in Sports as ACTIVITY LEADER. And hold a current Clearance for Background check and register and submit to Ontario Hockey Federation.
All Team Officials are considered representatives of the Club and as such are expected to set a positive example both on and off the ice.
The Club will communicate its business directly to the Head Coach and/or Team Manager.
Restriction on Team Officials Changing Clubs
It is the intention of the Club to uphold GTHL regulation 6.15, specifically, that no REGISTERED official will be granted his/her release to be registered or to appear on the bench of another GTHL club at the immediate or higher age division, during the current or following season.
The process for the Vulnerable Sector Checks will be centralized and conducted by the Ontario Hockey Federation (OHF) for all Team Officials and Team Personnel for the 2024-25 season. The updated OHF Screening Policy, effective February 23, 2024.
Payments to Team Officials
All members or Team Officials shall receive no remuneration from the Club, for acting as such, other than their legitimate expenses incurred in the fulfillment of their duties. If any team official receives payment for his or her services from any other source they are required to make a full disclosure to the Club and their team.
Team Bank Account
Each Team shall maintain a bank Account under the Team name (Birth Year).
There shall be three signing authorities for each Team’s bank account, including at least one Team Official and at least two parents, who are unrelated to and independent from any Team Official.
All cheques and withdrawals from the Team account shall require that at least two signatures, including at least one of the parent representatives.
Team Budgets
Each team shall submit an estimated Team budget to the Club for approval. It must include:
- Proposed Team revenues, including sources.
- Proposed Team expenses, with reasonably detailed explanatory notes.
If any Team Official(s) receives remuneration, the Team budget must also indicate:
- Amounts of payments
- Sources of funding from these payments
- Basis of such payments
The approved estimated team budget will be provided to each player and parent prior to player’s registration.
Except for items that were clearly indicated as being reasonable estimates, and subject to finalization, no material adjustment shall be made to such budget or to the program described in such budget, without the prior concurrence of the Team Officials and a majority (75%) of the parents of players.
Team Financial Summaries
Section 5.11 – GTHL Rules – Management of Team Finances.
The Team will provide interim financial updates on or about Sept. 30 and January 31, regarding the Team finances.
A final year end statement of Team revenue and expenses within four weeks of the last Team event for such team.
Use of Surplus Funds
If there is a surplus of funds available to a Team at the close of the GTHL season, in any year, such surplus shall be used in such manner reasonably determined by the parents representing the majority (75%) of the players on the team.
If the Team fails to make such determination by April 30 of such year, the surplus funds shall be transferred to the Team for the following season upon registration and shall be used to offset that season’s expenses.
Team Rules
Individual Teams may have their own Team rules, provided they do not conflict nor override the Club Rules of Operation. These Team rules must be approved by the Club; reviewed and agreed with player and their parents prior to signing.
Rules regarding team fees, team meeting, ice time policy, dress code, player obligations, parent obligations, COVID-19 protocols, return after injury policy, player code of conduct, parent code of conduct and sanction for misconduct may be included.
Refund Policy
If registration fees, sponsorships and additional monies have been paid to the Club/Team and that player is released for any reason, any time up to and including midnight November 15th, that player shall receive a pro-rata rebate calculated as follows:
- Administration charge of three hundred dollars ($300.00)
- Charge of forty dollars ($45.00) for each game or practice or off-ice training session that the Team held from the day of card signing to the day the release was granted.
- The team will also charge the player his / her proportionate share of any and all activities and expenses incurred by the team that can be verified in the team budget presented at or around the time of registering, regardless of participation.
- These charges will be deducted from total amount previously paid.
- These calculations must be approved by the General Manager and both game jerseys have to be returned before a cheque is released.
If a player requests a release or chooses to leave the team for any reason, no refund of registration fee or sponsorship will be made.
Dispute Resolution Policy
Any compliant against the Club, Club policies or Team, Team rules and discrepancy over financial matters shall be heard within 15 days of receipt of the compliant in writing, by the Club’s General Manager and one or more directors.
Permission to Skate
Permission to skate for the OMHA or Alliance teams are provided at the discretion of the Head Coach and are only valid when signed by the Club’s General Manager.